COOKIE POLICY

1. Introduction

This Cookie Policy explains how EDANA ("we", "us", "our"), headquartered in Belgium, uses cookies and similar technologies on our website. It complies with the latest requirements under the EU General Data Protection Regulation (GDPR), the ePrivacy Directive, Belgian Data Protection Authority (BDPA) guidelines, and international standards for transparency and user rights.

2. What Are Cookies?

Cookies are small text files placed on your device when you visit our website. They serve various purposes, such as enabling essential site functions, enhancing your experience, and helping us improve our services. Some cookies are set by us (first-party cookies), while others are set by third parties (third-party cookies) for analytics, embedded content, or other services.

3. Types of Cookies We Use

We categorize cookies as follows, in line with EU and Belgian requirements:

Category Purpose Consent Required?
Strictly Necessary Enable core site functionality (e.g., session management, preferences). No
Functional Remember user choices (e.g., language, display settings). Yes
Analytics Collect anonymized data on site usage to improve performance. Yes
Marketing/Third Party Enable features from external services (e.g., YouTube videos), ad tracking. Yes

 

A full, up-to-date list of cookies, their purposes, and retention periods is provided below.

4. Legal Basis and Consent

  • Strictly necessary cookies are set without consent, as they are essential for website operation.

  • All other cookies (functional, analytics, marketing/third-party) are only set after you have given explicit, informed, and unambiguous consent via our cookie banner.

  • Consent is granular: you can accept or reject each category separately.

  • You may withdraw or change your consent at any time via the “Cookie Settings” link in the website footer.

  • We do not use pre-checked boxes, cookie walls, or deceptive designs to obtain consent.

  • Cookie consent is not bundled with other legal documents (e.g., privacy policy, terms of use).

5. How We Use Cookies

Below is a summary of cookies in use (updated for 2025):

Cookie Name Category Description/Use Retention
sf-site Strictly Necessary Remembers current site ID in multisite environment 6 months
ASP.NET_SessionId Strictly Necessary Maintains user session Session
shoppingCartId Functional Stores shopping cart ID 6 months
selectedDisplayCurrency Functional Remembers display currency preference Session
cartOrderId Functional Caches current cart order ID Session
newyearshown Functional Tracks if 'happy new year' message was shown 60 days
access Functional Authenticates event registration requests 7 days
currentUser Functional Stores user info for event registration 7 days
AcceptedCookies Strictly Necessary Records cookie consent status 6 months
_ga, _gid, _gat (Google Analytics) Analytics Tracks website usage (anonymized, first-party) 1 day – 2 years
PREF, VISITOR_INFO1_LIVE, YSC (YouTube) Marketing/Third Party Enables embedded video playback and analytics Session – 8 months

Note: Third-party cookies (e.g., YouTube) are only set if you consent to the relevant category.

6. Managing Your Cookie Preferences

  • On your first visit, a cookie banner will prompt you to accept, reject, or customize your cookie preferences.

  • You can change your preferences or withdraw consent at any time via the “Cookie Settings” link in the footer.

  • Rejecting non-essential cookies will not affect your access to the website, but some features (e.g., embedded videos) may not function.

7. International Compliance

For users outside the EU, we apply the same high standards of transparency, consent, and user rights, in line with global privacy regulations that emphasize user control, data minimization, and clear communication.

8. Data Sharing and Third Parties

  • We do not share analytics data with third parties except as anonymized, aggregated industry benchmarks (e.g., via Google Analytics, with no personally identifiable information).

  • For embedded third-party services (e.g., YouTube), please refer to their privacy policies for details on their data use.

9. Cookie Retention and Policy Updates

  • Cookie consent is valid for a maximum of 6 months; after this, you will be asked to reconfirm your choices.

  • We maintain versioned records of this policy and all changes to our cookie banner for compliance purposes.

  • This policy is reviewed and updated regularly to reflect legal changes and best practices.

10. Contact Information

For questions about this policy or your privacy rights, contact:
EDANA
Avenue Herrmann-Debroux 46, 1160 Brussels, Belgium
Email: info@edana.org

MORE INFO: For further information about cookies and how to manage them visit www.allaboutcookies.org.