COOKIE POLICY
1. Introduction
This Cookie Policy explains how EDANA ("we", "us", "our"), headquartered in Belgium, uses cookies and similar technologies on our website. It complies with the latest requirements under the EU General Data Protection Regulation (GDPR), the ePrivacy Directive, Belgian Data Protection Authority (BDPA) guidelines, and international standards for transparency and user rights.
2. What Are Cookies?
Cookies are small text files placed on your device when you visit our website. They serve various purposes, such as enabling essential site functions, enhancing your experience, and helping us improve our services. Some cookies are set by us (first-party cookies), while others are set by third parties (third-party cookies) for analytics, embedded content, or other services.
3. Types of Cookies We Use
We categorize cookies as follows, in line with EU and Belgian requirements:
Category | Purpose | Consent Required? |
Strictly Necessary | Enable core site functionality (e.g., session management, preferences). | No |
Functional | Remember user choices (e.g., language, display settings). | Yes |
Analytics | Collect anonymized data on site usage to improve performance. | Yes |
Marketing/Third Party | Enable features from external services (e.g., YouTube videos), ad tracking. | Yes |
A full, up-to-date list of cookies, their purposes, and retention periods is provided below.
4. Legal Basis and Consent
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Strictly necessary cookies are set without consent, as they are essential for website operation.
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All other cookies (functional, analytics, marketing/third-party) are only set after you have given explicit, informed, and unambiguous consent via our cookie banner.
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Consent is granular: you can accept or reject each category separately.
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You may withdraw or change your consent at any time via the “Cookie Settings” link in the website footer.
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We do not use pre-checked boxes, cookie walls, or deceptive designs to obtain consent.
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Cookie consent is not bundled with other legal documents (e.g., privacy policy, terms of use).
5. How We Use Cookies
Below is a summary of cookies in use (updated for 2025):
Cookie Name | Category | Description/Use | Retention |
sf-site | Strictly Necessary | Remembers current site ID in multisite environment | 6 months |
ASP.NET_SessionId | Strictly Necessary | Maintains user session | Session |
shoppingCartId | Functional | Stores shopping cart ID | 6 months |
selectedDisplayCurrency | Functional | Remembers display currency preference | Session |
cartOrderId | Functional | Caches current cart order ID | Session |
newyearshown | Functional | Tracks if 'happy new year' message was shown | 60 days |
access | Functional | Authenticates event registration requests | 7 days |
currentUser | Functional | Stores user info for event registration | 7 days |
AcceptedCookies | Strictly Necessary | Records cookie consent status | 6 months |
_ga, _gid, _gat (Google Analytics) | Analytics | Tracks website usage (anonymized, first-party) | 1 day – 2 years |
PREF, VISITOR_INFO1_LIVE, YSC (YouTube) | Marketing/Third Party | Enables embedded video playback and analytics | Session – 8 months |
Note: Third-party cookies (e.g., YouTube) are only set if you consent to the relevant category.
6. Managing Your Cookie Preferences
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On your first visit, a cookie banner will prompt you to accept, reject, or customize your cookie preferences.
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You can change your preferences or withdraw consent at any time via the “Cookie Settings” link in the footer.
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Rejecting non-essential cookies will not affect your access to the website, but some features (e.g., embedded videos) may not function.
7. International Compliance
For users outside the EU, we apply the same high standards of transparency, consent, and user rights, in line with global privacy regulations that emphasize user control, data minimization, and clear communication.
8. Data Sharing and Third Parties
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We do not share analytics data with third parties except as anonymized, aggregated industry benchmarks (e.g., via Google Analytics, with no personally identifiable information).
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For embedded third-party services (e.g., YouTube), please refer to their privacy policies for details on their data use.
9. Cookie Retention and Policy Updates
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Cookie consent is valid for a maximum of 6 months; after this, you will be asked to reconfirm your choices.
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We maintain versioned records of this policy and all changes to our cookie banner for compliance purposes.
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This policy is reviewed and updated regularly to reflect legal changes and best practices.
10. Contact Information
For questions about this policy or your privacy rights, contact:
EDANA
Avenue Herrmann-Debroux 46, 1160 Brussels, Belgium
Email: info@edana.org
MORE INFO: For further information about cookies and how to manage them visit www.allaboutcookies.org.